Campus Production Coordinator
Miramar, FL | Part-Time (20 hrs/week)
Reports To: Production Director (Central – Multisite)
Leads: Weekend production volunteers (FOH, ProPresenter, lights, cameras, broadcast as applicable)
Overview
COOL Church is seeking a spirit-led, highly reliable, and execution-focused Part-Time Production Coordinator to support the weekly production needs of Sunday services at one of our campuses and churchwide special events (as needed). This role exists to ensure every worship experience is distraction-free, excellent, and aligned with our mission of building strong families to build strong futures. The Production Coordinator owns weekly service readiness and Sunday execution—coordinating people, plans, and production details. This role works under the leadership of the Production Director (who owns systems, standards, and multisite technical consistency) and partners closely with Worship, Creative, and Campus teams.
Primary Responsibilities
Weekly Service Execution (Own the Sunday)
- Lead day-of production execution for Sunday services (audio, video, lighting, lyrics/graphics, and livestream support as assigned).
- Run pre-service checklists and confirm all systems and volunteers are ready before doors open.
- Coordinate transitions and service flow with Worship and Creative leadership.
- Serve as first-response troubleshooting during services and escalate system-level issues to the Technical Director.
Volunteer Coordination & Scheduling
- Build and manage weekly volunteer schedules for production roles (FOH, cameras, lights, ProPresenter/graphics, stage support).
- Confirm volunteers in advance and proactively fill open positions.
- Support onboarding by assigning new volunteers into the training pathway created by the Production Director.
- Create a healthy, joyful volunteer environment aligned with COOL Church values.
Service Files, Media & Preparation
- Prepare and organize ProPresenter files, lyrics, sermon slides, videos, and playback assets before each Sunday.
- Coordinate with Worship/Creative to ensure correct versions, naming, and run-of-show alignment.
- Maintain a clean digital filing structure for weekly production assets.
- Document weekly lessons learned and update checklists/SOPs as directed.
Communication & Team Alignment
- Serve as a communication hub between Worship, Creative, and Production volunteers for weekly execution details.
- Participate in weekly planning meetings and communicate deadlines, needs, and updates clearly.
- Provide end-of-day Sunday recap notes (wins, issues, follow-ups) to the Production Director.
Event Support (As Needed Within Hours)
- Support special events (youth nights, conferences, holidays) with planning and execution, as scheduled.
- Assist with midweek rehearsals when needed (based on the event calendar and part-time hours).
